10 tips for effective team and task management
Posted: Sat Apr 19, 2025 10:16 am
1. Disable notifications at work
Maybe you've noticed that you're most productive in the morning. Or that meetings go best in the afternoon. Do you want to sabotage your productivity just to check an email? No! If you assign a specific time of day to a task, stick to it. Block social media, turn off your phone, and maybe even leave it in another room if you're working from home. Do the same with your desktop: Use an app like Self Control for Mac and Freedom for PC.
2. Automatically switch from task to task
Okay, so you've eliminated all distractions. But how do you keep the momentum brazil phone number data going? To motivate yourself, you need to structure your to-do list so that you can easily move from task to task.
A very useful method for maintaining productivity comes from Jerry Seinfeld and is known as " Don't Break the Chain! " The idea behind it: once you've created a to-do list, you must complete it without interruption. Only if you can do this can you maintain your productivity. If you can't complete tasks, they'll be postponed until the next day—and the productivity chain "breaks."
This is a simple yet amazingly effective idea. You'll be surprised at how much it helps you push the boundaries of your productivity. Additionally, you'll learn how much time certain tasks take and how many tasks you can complete before the chain "breaks." A productivity app like Trello is very useful for visually mapping this sequence or "chain" of tasks.
3. Divide your time into work blocks
Team and task management is ultimately about getting your brain to make productivity a habit. The Pomodoro Technique is a great way to balance productivity and reward. Named after the small tomato-shaped kitchen timer, the Pomodoro Technique (which is also available as a productivity app ) encourages you to structure your tasks into 25-minute blocks, each followed by a 5-minute break. After four successful work blocks, reward yourself with a 15- to 20-minute break.
Productive entrepreneurs may even challenge each other to see how many pomodori they can complete in a workday; some even try to beat their own personal best.
AdobeStock 548538123 1 1
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4. Monitor delegated tasks
As an entrepreneur, you know: Your company is only as powerful as the people who built it with you. One of the easiest ways to manage your to-do list is to reduce it. You do this by delegating individual tasks to other team members. This may be difficult at first—it's not easy to entrust someone with something you do best. But if you want to be successful as an entrepreneur, you have to delegate.
An app can help here, too: Once you've assigned a task to a team member, use productivity and time tracking software like MoneyPenny to track the logged hours. With the sophisticated live tracking feature, you can even see the status of delegated tasks in real time.
This has the added benefit of eliminating the need to spend additional time on communication. You can always check where productivity is lagging or where it could be better utilized. Monitoring delegated tasks is essentially what you need as an entrepreneur for effective task and team management.
Maybe you've noticed that you're most productive in the morning. Or that meetings go best in the afternoon. Do you want to sabotage your productivity just to check an email? No! If you assign a specific time of day to a task, stick to it. Block social media, turn off your phone, and maybe even leave it in another room if you're working from home. Do the same with your desktop: Use an app like Self Control for Mac and Freedom for PC.
2. Automatically switch from task to task
Okay, so you've eliminated all distractions. But how do you keep the momentum brazil phone number data going? To motivate yourself, you need to structure your to-do list so that you can easily move from task to task.
A very useful method for maintaining productivity comes from Jerry Seinfeld and is known as " Don't Break the Chain! " The idea behind it: once you've created a to-do list, you must complete it without interruption. Only if you can do this can you maintain your productivity. If you can't complete tasks, they'll be postponed until the next day—and the productivity chain "breaks."
This is a simple yet amazingly effective idea. You'll be surprised at how much it helps you push the boundaries of your productivity. Additionally, you'll learn how much time certain tasks take and how many tasks you can complete before the chain "breaks." A productivity app like Trello is very useful for visually mapping this sequence or "chain" of tasks.
3. Divide your time into work blocks
Team and task management is ultimately about getting your brain to make productivity a habit. The Pomodoro Technique is a great way to balance productivity and reward. Named after the small tomato-shaped kitchen timer, the Pomodoro Technique (which is also available as a productivity app ) encourages you to structure your tasks into 25-minute blocks, each followed by a 5-minute break. After four successful work blocks, reward yourself with a 15- to 20-minute break.
Productive entrepreneurs may even challenge each other to see how many pomodori they can complete in a workday; some even try to beat their own personal best.
AdobeStock 548538123 1 1
Our recommendation
Online Marketing Manager
Digital training with certificate and badge. ✓ 100% free with a training voucher. ✓ Content: Search engine marketing, Google Ads, AI & ChatGPT, conversion optimization, affiliate marketing, and much more! ✓ Get your first insights with free guest access.
to the online course
4. Monitor delegated tasks
As an entrepreneur, you know: Your company is only as powerful as the people who built it with you. One of the easiest ways to manage your to-do list is to reduce it. You do this by delegating individual tasks to other team members. This may be difficult at first—it's not easy to entrust someone with something you do best. But if you want to be successful as an entrepreneur, you have to delegate.
An app can help here, too: Once you've assigned a task to a team member, use productivity and time tracking software like MoneyPenny to track the logged hours. With the sophisticated live tracking feature, you can even see the status of delegated tasks in real time.
This has the added benefit of eliminating the need to spend additional time on communication. You can always check where productivity is lagging or where it could be better utilized. Monitoring delegated tasks is essentially what you need as an entrepreneur for effective task and team management.