Breakdown (optional): For complex projects with a tiered pricing structure, consider providing a breakdown of fees associated with each phase (e.g., project development, procurement, project management).
Payment Planning: A Roadmap for Financial Flow
Outline a clear and realistic payment schedule that aligns with the project timeline. Here’s what to include:
Deposit: Specify the deposit amount required in advance to secure your services.
Milestone Payments: Establish payment milestones tied to key project milestones. This physician data ensures the client is comfortable with progress before releasing additional funds.
Client Approval: Emphasize that you will require client approval for major decisions (e.g., material selection) before proceeding, ensuring they are comfortable with any associated costs.
Include standard business terms to protect yourself and manage customer expectations:
Cancellation Policy: Outlines the terms and potential fees associated with canceling the project at different stages.
Revision Limits: Specify a reasonable number of design revisions included in the fee. Clients may request additional revisions, but note that these will incur additional charges.
Liability: Include industry standard disclaimers regarding liability for damages or unforeseen circumstances.
Pro Tip: Be open to discussing financials with the client. Answer any questions or concerns they may have to ensure everyone is on the same page.
VII. Next steps and closure: protecting the project
Now that you’ve demonstrated your design expertise and value proposition, it’s time to guide the client to the next step: hiring you. Here’s how to write a good closing.